1. The Annual General Meeting of the Institute shall be held once in every year at such place and at such time as the Board may determine, provided that not less than 15 months shall elapse between such meetings.
2. The Chair of the Board may at any time convene an Extraordinary General Meeting which shall be any other General Meeting of the Institute and the Board shall convene such a meeting whenever so required in writing by not less than 10% of the voting members of the Institute from time to time.
3. At least 21 days' clear notice of every General Meeting of the Institute specifying the place, day and hour of the General Meeting and the general nature of the business to be transacted shall be given by notice sent by post or electronically to every voting member of the Institute having a registered address within the United Kingdom.
4. The accidental omission to give notice of a General Meeting of the Institute to any person entitled to receive such notice shall not invalidate anything done at such General Meeting.
5. At all General Meetings of the Institute, each voting member shall, subject as hereinafter provided, be entitled to one vote.
6. A person otherwise entitled to vote, who has not paid every subscription or other sum due and owing by him to the Institute, shall not be entitled to vote.
7. Votes may be given either personally or by proxy. A proxy must be another voting member of the Institute. The instrument appointing a proxy shall be in writing and must be deposited at the Office not less than 48 hours before the time appointed for holding the General Meeting or adjourned General Meeting at which the person named in the instrument proposes to vote and in default the instrument of proxy shall not be treated as valid. No instrument appointing a proxy shall be valid after the expiration of 12 months from the date of its execution.
8. The business of the Annual General Meeting of the Institute shall be to receive and consider the annual report of the Board and the accounts, and to appoint the Auditors. All other business transacted at any Annual General Meeting and all business transacted at an Extraordinary General Meeting shall be deemed special.
9. Twenty persons entitled to vote, being present in person or by proxy, shall be a quorum at a General Meeting of the Institute.
10. If within half an hour after the time appointed for the General Meeting a quorum is not present, the General Meeting shall stand adjourned to such day (not being more than 21 days thereafter) and at such hour and place as the Chair thereof shall determine, and, if at such adjourned meeting a quorum is not present, those persons who are then and there present, in person or by proxy, and entitled to vote shall be a quorum and may transact the business for which the General Meeting was called.
11. At any General Meeting, a resolution put to the vote shall be decided on a show of hands, unless a poll is, before or upon the declaration of the result of the show of hands, demanded by the Chair or by at least three voting members. In the case of an equality of votes, whether on a show of hands, or on a poll, the resolution shall be deemed not to have been passed. The Chair of the General Meeting shall not have a second or casting vote.

November 2009